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Position Information
Position TitleFootball Operations Coordinator
Short DescriptionThe Football Operations Coordinator reports directly to the Chief Executive Officer and is responsible for all operational activities required to effectively run the competitions, programs and initiatives governed by Newcastle Rugby League.
EmployerNewcastle Rugby League
Newcastle RL
Work TypeFull Time
SalaryDependent upon experience and qualifications
LocationNewcastle, NSW, Australia
Detailed Description

The Football Operations Coordinator is responsible for, but not limited to:

Football Operations

  1. Manage all aspects of competitions run under the Newcastle Rugby League jurisdiction including,
  • League Net database including registrations, clearances, weekly match entry
  • Development of competition draw, distribution to members, manage wet weather or requested changes, maintain up to date draw documents online
  • Review, update and manage the Newcastle RL rules and regulations
  • Coordination of Finals series including scheduling, equipment procurement, security management, on site ticketing and front gate logistics, media and online promotions   
  • Production of weekly e-program including score recap, upcoming events, team lists, club reports, corporate partner offers, etc
  1. Ensure adequate Management of Newcastle RL Representative teams including liaise with Country RL, monitor official accreditations, facilitate arrangements for games and travel, uniform and equipment procurement, etc accommodation, uniforms, equipment, bookings etc.
  2. Purchase Newcastle RL apparel and equipment as directed by the CEO.
  3. Ensure positive relationships are fostered with all stakeholders – professional and courteous at all times through all forms of communication.
  4. Manage enquiries from clubs in a timely, professional manner


  1. Coordination of disciplinary and judiciary matters including communications, reporting and compliance.
  2. Ensure clubs and affiliates comply with government legislation in conjunction with the rules and policies of the NRL, CRL and Newcastle RL.

Event Management & Logistics

  1. Plan, implement and deliver Newcastle RL special events including, but not limited to:
  • Draw launch
  • Season launch
  • All Stars match
  • Presentation evening
  • Finals series
  • Grand final
  • Any additional events as determined by the CEO

Promotion / Marketing

  1. Production of the annual Yearbook.
  2. Production and continual update of calendar on a weekly basis.
  3. Management of websites and social media sites.
  4. Management of communications to clubs.
  5. Coordination of media sessions for events and announcements
  6. Distribution of media releases

Financial Management

  1. Banking and day to day financial bookkeeping
  2. Employee payroll and employee record keeping
  3. Production of monthly organisational specific reports
  4. Bank reconciliations
  5. Creation of financial reports as required by CEO and BOD

Communication / Reporting

  1. Provide timely, accurate and factual advice to the CEO.
  2. Collate written reports on all areas of the business and provide to the CEO.
  3. Prepare agendas for committee meetings and other meetings as directed by CEO.
  4. Prepare professional meeting minutes with an action sheet from committee meetings.
  5. Provide professional, factual and accurate information to stakeholders of the Newcastle Rugby League including and not limited to:
  • All clubs – Senior and junior
  • Sponsors of the Newcastle Rugby League
  • Others as required
Selection Criteria Essential
  • Sound event operations experience
  • Valid driver’s licence and reliable vehicle for occasional travel within the Newcastle & Hunter region
  • Demonstrated ability to manage multiple tasks at once and possess strong organisational skills
  • Tertiary studies in sports management, event management, office administration or related field
  • Experience in the sport / not for profit industry
  • Financial management and financial reporting experience
Closing Date 1 Dec 2017
Other Details

Our Ideal Candidate     

A motivated, positive individual with the following characteristics:              

  • Sound event operations experience
  • Tertiary studies in sports management, office administration or related field
  • Experience in the sport / not for profit industry
  • Demonstrated ability to set priorities, plan work programs, meet deadlines and manage time effectively
  • Strong organisational skills with the ability to handle multiple tasks at once
  • Clear, professional and excellent oral and written communication skills
  • Proficient with Microsoft Office programs
  • Thorough understanding of the sporting culture 

Given the unique nature of the sports industry working outside office hours will be required including attending match days, events and other job related activities. Flexibility around the hours/days worked may be available, negotiable with the successful candidate.

Apply to
NameMatt Harris
Click here to apply for position
How To Apply

Attn: Matt Harris


Applications close 5.00pm Fri 1 Dec 17. 

Shortlisting and interviews will commence immediately.

To be considered for this position demonstrate and address the above requirements in your CV and cover letter.

Please be aware only shortlisted applicants will be contacted             

 Applicants must be legally entitled to work in Australia
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